Student and Constituent Support Services, Inc.

What is SCSSI?

The North Carolina School of Science and Mathematics Student and Constituent Support Services, Inc. (SCSSI) was established in April 2005 to manage non-state receipt accounts to include but not limited to, the School Store and Coffee Bar, Athletic Concessions and ticket sales, club and student activity funds, mini term course and travel funds, and alumni and parent supported programs.

Who is in charge of SCSSI?

SCSSI is governed by a Board of Directors.  Daily oversight is provided by the SCSSI Executive Director and SCSSI Bookkeeper in Student Life.  The first point of contact for assistance with SCSSI should be with the Department Facilitator, Program Assistant, or Administrative Support person within each division or department. These individuals work closely with the SCSSI Bookkeeper and are responsible for assisting the staff within their respective division or department with SCSSI procedures and paperwork needs.

How are funds generated in SCSSI?

The funds generated in SCSSI come from School Store sales, Athletic concession and ticket sales, club dues, competition fees, mini term courses and travel, alumni weekend registration fees, and parent volunteer programs. The program managers are responsible for initiating receipt of funds and paying for expenses associated with their programs.

Who can establish an account with SCSSI?

SCSSI accounts are created when a teacher or staff member need to collect funds from students for any purpose. In addition, constituent programs such as alumni programs or parent volunteer programs can establish an SCSSI account. The SCSSI Bookkeeper will assign a program control number upon receipt of the initial deposit. The program control number must be used on all subsequent SCSSI forms for deposits or requisitioning funds.

How are SCSSI funds requisitioned?

There are a couple of ways to request use of funds through SCSSI. A Check Request form with supporting documentation is used to pay a vendor, request a non-travel advance, or to reimburse an individual for out-of-pocket expenses. A Travel Authorization and Reimbursement form is used to secure Chancellor approved travel, cash advance for travel, advance payment of registration fees associated with travel, and for reimbursement or to clear a travel advance following travel. Specific details for completing the Check Request and Travel Authorization/Reimbursement forms are located in the SCSSI Standard Operating Procedures manual. SCSSI checks are issued on every Thursday. Keep in mind that there is a 5:00pm paperwork deadline on Monday of the week that a check is needed. SCSSI procedures do allow for an occasional emergency walk-through request.

What should I do if I loose an out-of-pocket expense receipt?

Most vendors have the capability of providing a duplicate receipt when one is requested. Contact the vendor and provide specific information related to the purchase or payment. In rare instances where a vendor is not able to provide a duplicate receipt, the person seeking reimbursement for out-of-pocket expenses can complete and submit the signed and approved SCSSI Missing Receipt form and attach it to a Check Request or Travel Reimbursement form.

How can I make purchases with the SCSSI charge card?

SCSSI has a credit card that has limited purchase capability. Arrangements must be made with the SCSSI Bookkeeper at least one week in advance of the purchase transaction date.